COMPLAINTS PROCEDURE
 

Afar Community Association in UK (ACA) is an independent and registered charity with a voluntary Management Committee. We aim to provide the best possible service with the resources that are available to us. However we are all human and there may be occasions when our service falls below the quality that it is reasonable for our users to expect. If this happens we need to know.

 

We will do our best to respond constructively and creatively to complaints and wherever possible and reasonable, change our practice as a result of a complaint.

 

Please let us know if we are getting it wrong. We can change our practice and do better in the future with your help.

 

How to make a formal complaint:

 

1- In the first instance, please try to discuss your complaint with the ACA volunteers or staff involved. If you remain unsatisfied, then:

 

2- The complaint should he made in writing to the Secretary of ACA. Telephone complaints must be confirmed in writing. The Secretary will acknowledge receipt of the complaint within fourteen days (excluding public holidays).

 

3- The Secretary will investigate the complaint.

 

4- Complaints will always be brought to the attention of the next meeting of the Management Committee.

 

5- The Secretary will let the complainant know the results of their complaint as soon as possible usually within twenty-eight days of receipt of the complaint.

 

6- If the complainant is not happy with the results of the investigation they should write to the Chairperson of ACA who will arrange for a further investigation and will write to the complainant, usually within twenty-eight days.

 

7- If the complainant is still not happy with the result of the investigation, they have the right to meet the Chairperson personally who will appoint a sub-committee of Management Committee to consider the matter. The complainant and the sub-committee will, where possible, agree a way forward.

 

8- Where appropriate ACA will formally apologise in writing to the complainant. This letter will be signed by the Chairperson.

 

9- ACA will keep a record of all complaints made to it and details of how the complaint was dealt with and what the resolution was.

 

10- The outcome of each complaint will be reported to the next scheduled meeting of the Management Committee.

 

11- Complaints should be marked Private and Confidential and sent to:

The Secretary of Afar Community Association in UK

46 Myrdle Street, London, El IHL